TOPSpro Enterprise Help Topics

Help Topic

Description

Bookmarked Content

Accessing/Navigating TE

To use the many features of TOPSpro Enterprise (TE), you must know how to find them by navigating through the menus. TE uses the same type of menu system that you see in most Windows-based applications.

1. Install TOPSpro Enterprise
2. TE Start Page
3. TE Menu Organization
4. TE Database Hierarchy

Finding & Editing Information

The CASAS Online System functions like a web browser to fetch information and display on the screen in tabbed pages. Using tabs as a navigational tool is a feature that allows you to switch between multiple pages of information.

1. Relationship of Records
2. TE Listers
3. Using the Navigator
4. Editing Records
5. Special Programs

Site Records

TE Data Managers are responsible for adding Sites to a TOPSpro Enterprise (TE) account. Sites represent physical locations where instruction, training, administrative functions, and testing occur. CASAS eTests must be enabled for online testing sites.

1. Add / Edit Sites
2. Enable Sites for CASAS eTests
3. CASAS eTests Site Requirements
4. CASAS eTests Site Responsibilities

User Accounts

The TE Data Manager is responsible for adding User Accounts for staff and enabling access to CASAS eTests, TOPSpro Enterprise (TE), or both. Access to the Teacher Portal must be enabled on a User Account linked with a Personnel record. The TE data manager can add as many users as needed for your program’s online account. 

1. Add Users with Data Entry
2. Add Users with Importing
3. Enable Access to eTests
4. Enable Access to TE
5. Add and Link Personnel Records
6. Enforce Strong Passwords

Student Records

Student records are automatically added to your account when using CASAS eTests for testing and registration. You can also use TOPSpro Enterprise (TE) to add student records with manual data entry, importing, and scanning. See also Proxy Wizard to bring student records into the new program year.

1. Add Students with CASAS eTests
2. Add Students with TE Data Entry
3. Add Students with TE Importing
4. Add Students with TE Scanning
5. Autogenerate Student IDs
6. Customize Demographics Lister
7. Identify Duplicate Students
8. Merge Wizard

Test Records

Test records are automatically added to your account with CASAS eTests. Test records can also be added to your TOPSpro Enterprise (TE) account with manual data entry, importing from a third-party, and scanning, See also Proxy Wizard to bring test records into the new program year.

1. Add Tests with eTests Testing
2. Add Tests with Data Entry
3. Add Tests with Importing
4. Add Tests with Scanning
5. Customize the Tests Lister
6. Test Scores Outside Accurate Range
7. Testing Guidelines

Class Records

Class records are added to a TOPSpro Enterprise (TE) account with manual data entry, importing from a third-party, and using the Replication Wizard (restrictions apply). See also Proxy Wizard to bring class and program enrollments into the new program year.

1. Adding Classes
2. Accessing Classes
3. Enrolling Students
4. Recording Attendance
5. Entry/Update Records
6. Class Reports

Scanning Records

Scanning is a commonly used method for entering data into TOPSpro Enterprise (TE) using an optical mark reader (OMR), commonly known as a scanner. For a list of OMR-compatible scanners, visit System Requirements for TOPSpro Enterprise.

1. Prepare Records for Scanning
2. Scanning Records
3. Override Scanning Options
4. Editing Scanned Data
5. Import Scanned Records
6. Locating Scanned Information

Data Exchange

Exchanging data with TOPSpro Enterprise (TE) allows you to share information uniformly and standardly with a third-party registration and attendance system, a state data-management system, or other external data sources.

1. 3^rd Party Import Wizard
2. TE Data Import Templates
3. Export WIOA 3rd Party Data
4. Data Transfer Wizard
5. TE Scheduler

Tracking Results

Proper test administration and tracking of pre- and post-test pairs in the same test modality will help to ensure maximum outcomes. Having unique student IDs is critical to successful tracking.

1. Testing Guidelines
2. Test Scores Outside Accurate Range
3. Customize Listers to Track Data
4. Track by Special Programs
5. Identify Duplicate Student Records
6. Merge Duplicate Student Records

Printing Reports

Whenever you select a report from the Reports menu, you are presented with the Report Setup screen, known as the Report Generator. This mostly generic reporting interface allows you to set up complex filtering and sorting options for each report.

1. The Report Generator
2. Generating Reports
3. Saving Reports
4. Reports Manager
5. My Reports
6. Sample Reports
7. Using Drill Down to Data
8. Displaying Data as Charts
9. Printing Reports from Listers

Data Management

Data integrity is critical for state and federal reporting. TOPSpro Enterprise (TE) provides agencies with the tools to evaluate the effectiveness of their data collection efforts and monitor important data elements for WIOA accountability.

1. Data Integrity Report (DIR)
2. NRS Federal Reporting
3. Special Programs
4. Proxy Wizard
5. Data Dictionaries